In order to provide our students with a quality educational environment that is safe and allows each child to explore his or her God-given talents, we must come together as a community. By working together we can provide exceptional opportunities for our children to learn and grow. We can also find a place where friendships develop and where we receive support in our efforts to educate our children. This will be accomplished only through the commitment of each enrolled family.
It is necessary for every family to support our program with approximately one hour of service per week.
The following is a description of opportunities from which you may choose. Be sure to list your preferred areas of service on your registration form, noting the job and the timeslot. We will do our best to accommodate your requests. In order to fill the needs of our program however, we may assign you other areas of service.
All service opportunities this year will be for one full-year of service. If for any reason, you need to change your opportunity, please speak to the Administrator. Because we are unable to provide childcare, carefully consider your family’s needs before selecting an area of service.
Many tasks require more than one individual. Consider signing up for one of these jobs together with a friend! Note your friend’s name on your registration form, and we will try to place you together.
Please note that it is your responsibility to secure a substitute if you are unable to attend. A list of substitutes and a Parent Volunteer Coordinator is available to assist you.
If you or your family has exceptional, extenuating circumstances that prevent you from serving in one of the following areas, we will work with your in determining an appropriate area of service.
SERVICE OPPORTUNITIES
Volunteering is an integral part of our program. Please consider carefully how you can help your children have the best experience during their time at the FAITH Center.
Chime/Handbell Helper: Assist in the class and serve as a substitute bell ringer, if needed, for performances. One volunteer is needed for each class.
- Chimes 1, 11:10-11:40
- Chimes 2, 9:45-10:15
- Handbell 1, 10:20-11:05
- Handbell 2, 1:25-2:10 29
Pre School Craft Coordinator. Develop a resource center of pre school craft ideas. Work with each pair of volunteer parents and help those select crafts to avoid duplication, and ensure expenditures are within budget. Acquire and maintain a supply box to include basic needs such as scissors, glue sticks, paper towels, etc. Organize craft program and gather ideas and basic materials prior to the start of the program in October. Maintain an up-todate class roster for the program year. Oversee the budget for this program. Two volunteers are needed who will work together.
Family Service Opportunity Coordinator. Develop a format and maintain a list using a Word or Excel file to list all families and their volunteer position. This person will work closely with the Administrator to be sure assignments are understood by all volunteers. This coordinator may be asked to email reminders to substitutes or other workers. One or two volunteers are needed to do this job.
Parent Volunteer Coordinators. Provide general advice and assistance to all parent volunteers and ensure each position is staffed weekly. Be available weekly in Fellowship Hall to provide a list of substitute volunteers. Contact the volunteers as needed to make sure all positions are fill on Tuesdays. Maintain a list of jobs not being performed. Two individuals willing to work together should sign up for this position. These individuals will be members of the Family Ministry Council. Child Care Helpers. Individuals willing to provide child care for the bimonthly Café ministry and Bible study should volunteer for one of the following time slots. Several individuals are needed for each of these times.
- 1:00 – 2:00 Café Ministry on second and fourth Tuesdays.
- 2:00 – 3:00 Café Ministry on second and fourth Tuesdays.
- 11:15 – 12:15 Bible Study (tentatively scheduled) on first and third Tuesdays.
- Substitute child care worker. On-call for the program year. Available to substitute up to ten times, as needed.
Family Ministry Team. The purpose of this team is to maintain relationships with enrolled families and follow up with families that have withdrawn because of special needs, i.e., new baby, ill family member, etc. This team will organize a helps ministry for those FAITH Center families with unique needs. It is strongly recommended that team members attend the weekly coffee fellowship. Three or more volunteers are needed for this commitment. These individuals will be members of the Family Ministry Council.
Substitute Volunteers. Individuals willing to serve where needed when scheduled parent volunteers are unable to fulfill their responsibilities. Maximum commitment is for twenty hours per program year. Substitutes are needed in these designated areas:
- Handbells
- Recreation (3 needed here)
- Studio Arts (2 needed here)
- Hall Monitor (3 needed here)
- Dance
Hall Monitor: Ensure our hallways remain safe and quiet. Assist visitors and new families. One hour time slots from 10:00 a.m. to 4:00 p.m. each Tuesday. Two volunteers are needed for each shift for the year.
- 10:00 – 11:00 11:00 – 12:00
- 12:00 – 1:00 1:00 – 2:00
- 2:00 – 3:00 3:00 – 4:00
Art Helper: Help in one Studio Art Class. One volunteer needed for each class.
- Studio Art 5/6, 9:15-10:15
- Studio Art 5/6, As scheduled
- Studio Art 7/8, 11:10-11:55
- Studio Art 7/8, 12:00-12:45
- Studio Art 9/10, 10:20-11:05
- Studio Art 9/10, 1:25-2:10
- Art Survey, 2:15-3:00
Dance Program Helper: Help in one Dance Class. One volunteer needed for each class.
- Boys Dance, 1:40-2:25
- Dance 1 10:20-11:05
- Dance 2 11:10-11:55
- Dance 3, 9:30-10:15
- Pre School Dance, 1:05-1:35
- Dance Warm-up Techniques, 12:00-12:30
Gymnasium Coordinator: Check at the beginning of each recreation time that there are volunteers in the gym to supervise gym time. Report to administrator any time not covered. Two volunteers needed to divide the time slots to cover this job.
Recreation Coordinator for the Gym: Help our children have fun and work off a little energy between classes. Two volunteers needed to facilitate/ lead each of the following recreation periods.
- Pre-school. Ages 1 – 5. All students will be accompanied by a parent. Organize and oversee games such as duck, duck, goose; doggie, doggie, where’s your bone, etc., 9:30-10:00, 1:30-2:00.
- Age 13 and up. Organize and oversee games such as basketball. 11:00-11:45.
- Age 10-12. Organize and oversee games such as basketball or 11:45-12:30.
- Age 5-7 years. Organize and oversee games such as kickball, relay races etc., 10:00 – 10:30, 1:00-1:30.
- Age 8-9 years. Organize and oversee games such as wiffle ball, freeze tag, etc,. 10:30 – 11:00, 12:30-1:00.
- Open Gym. Oversee unstructured recreation time for all students, 2:00 – 3:00.
E-mail Distribution List. Using information provided on the registration form, develop e-mail distribution lists compiled in Microsoft Outlook for each of the following groups of families: All FAITH Center families, all FAITH Center teachers, Concert Band, Symphonic Band, Jazz Band, Coda Program, Children’s Choir, Concert Choir, Coda Choir, Select Choir, Violin/ Viola, Guitar, Dance, Studio Art, Art, Vocal Workshop, and Handbells. The FAITH Center administrator will assist in this project which will be completed in September 2005 and updated in February 2006 to adjust for Skill Day changes.
Pre School Video Time. Set up VCR and television, select age appropriate video and supervise children while they view the video. Put away VCR and TV. Add your selection to our “Videos Shown” listing. Use this list when making your selection so that our children are presented with a nice variety. One volunteer needed for each time slot.
- 11:25 – 11:55, or
- 2:35 – 3:05.
Pre School Craft Leaders. Two volunteers needed each month to select age appropriate craft project (ideas and resources available to you), prepare materials, set up tables and chairs, assist children with craft, and clean up. Create your own craft project or use one of ours. Craft time is 1:15 to 1:45 each class day during the following months. Three months constitute your service opportunity for the year. Two volunteers needed for:
- October
- November
- January Two volunteers needed for:
- February
- March
- April
Pre School Story Time. Two volunteers are needed each month to select a number of books that will appeal to a variety of pre school children as you read to them from 1:55 to 2:25 each Tuesday during one group of the following months. Be sure to bring enough books to read for the full half hour. Check out our “Books Read” listing to assist in choosing books. Make sure you add your selections to the list each week. Four months constitute your service opportunity for the year.
Two volunteers needed for:
- Sept. + Substitute
- October
- November
- January
Two volunteers needed for:
- February
- March
- April
- May
Maintain Class Rosters. Work with our parents, teachers and the FAITH Center administrator to maintain up-to-date class rosters that include the correct spelling of each enrolled student’s name. Furnish this list to our teachers, administrator, and the volunteer(s) who create the printed concert programs. One volunteer needed.
Concert Programs. Provide both an electronic (Microsoft Word) and hard copy of each of the concert programs. Work with the teachers to gather the names of the performing groups, titles of their works/pieces, and composers/ arrangers. Work with the FAITH Center director to determine the order of performance. Incorporate up-to-date class roster information and develop a list of performing students. Programs will be printed by the Bethlehem Church office staff. Two concerts qualify as a service opportunity for the year with one volunteer needed for each of the following programs:
- Christmas Concert
- Fine Arts Night
- Spring Concert (Friday)
- Spring Concert (Saturday)
Emergency Phone Chain. Develop an emergency phone chain by November 1, 2005, to notify parents of closings and other important information. Maintain this list to ensure only currently enrolled families are included. Provide a formal update of this list February 1, 2006. Provide copies to new families during the program year. One volunteer needed.
Maintain Suggestion Box. This team of two individuals will set up and maintain a suggestion box, and will ensure an environment is created that will stimulate and encourage suggestions. They will evaluate new ideas for applicability and merit and will coordinate all suggestions recommended for approval with the director before work is started. These individuals will be members of the Family Ministry Council.
FAITH Center Bulletin Board. Ensure all important announcements are posted on the FAITH Center Bulletin Board, including, but not limited to, up-coming events, class cancellations and classroom location changes, and special opportunities. Set out bulletin board by 9:30 a.m. and put away at the end of the program day. One volunteer is needed for the year.
Name Tags & Badges. Ensure each student receives a name tag or badge with all required information. Ensure a supply of replacement badges is on hand. Collect appropriate fees to replace lost badges. Volunteer for one of the following:
- Set up badges and sign-in sheets for the coming program year. Ensure all students receive a badge on the first day of classes. Two volunteers needed. Service to be performed the end of August and first week of September.
- Set out badges and sign-in sheets by 10:00 a.m.; be available to replace lost badges; put away badges and sign-in sheets at the end of the day.
Coffee Fellowship. Two volunteers are needed to oversee the FAITH Center Coffee Fellowship each week. This includes setting up coffee, tea, juice, fruit and snacks by 10:30 a.m. each Tuesday morning; greeting families as they arrive, and taking special care to ensure new families feel welcome and supported. Volunteers are also responsible to provide (either personally or through volunteers) the creamer, juice, fruit and snacks, and should plan to clean up as well. Four months constitutes your service opportunity for the year.
Two volunteers are needed for:
- Sept. + Substitute
- October
- November
- January
Two volunteers are needed for:
- February
- March
- April
- May
Student Certificates. One individual is needed to produce certificates of participation at the end of the program year for all enrolled students. This person will work closely with the individual responsible for maintaining the class rosters and the Administrator to ensure the accuracy of the certificates. This person needs Microsoft/Word capabilities.
End-of-the-Year Celebration. Two individuals are needed to oversee the end-of-the-year celebration. They will plan the celebration and enlist the assistance of parent volunteers. This team is responsible for planning, setup, serving and clean-up after this celebration.
Performance Set-Up and Break-Down. Six volunteers are needed to set up and break down after the Christmas Concert, Fine Arts Night and the Spring Concerts. Individuals should plan to arrive two hours prior to the performance to set up chairs, tables and music stands required for the performance. This team will work together with the director to ensure all needed equipment is on hand. All equipment will be broken down and put away at the end of the performance. This group is responsible for all concerts and this constitutes your year service opportunity:
- Christmas Concert, December 3, 2005,
- Fine Arts Night, March 4, 2006,
- Spring Concert – Friday, May 12, 2006,
- Spring Concert – Saturday, May 13, 2006.
Mail Coordinator. These two individuals are responsible to set up mail slots for each enrolled family by 10:00 a.m. and to ensure notices are properly distributed to them. These individuals will also draw parents’ attention to important documents in the mail slots.
- Set up Family and Teacher mail slots at the start of the program year. This is to be done late August or the first week of September.
- Serve as a Mail Distribution Helper each Tuesday.
Child Care Coordinator. An individual willing to oversee the scheduling of child care workers. This individual would be responsible to coordinate child care needs with substitute child care providers, as the need arises. This individual would be on hand to assist child care workers if circumstances warrant. These individuals will be a member of the Family Ministry Council.
